There are many times when a business might move to a new office location. They could be relocating, downsizing, upgrading, or merging with a new business. No matter the reason, moving office space will be a major undertaking and it can be disruptive. You will want to keep disruption to a minimum so that you can keep your customers and other stakeholders happy, but you also need to give the move the time and attention that it needs. This post will suggest a few tips that will hopefully help to streamline the move and minimize disruption so that you can keep everyone happy and get settled in your new environment.
Create A Moving Plan
To begin with, you should work with people in your team to devise a moving plan, and the earlier that you can start this, the better. This will give you enough time to work out the logistics, find the best companies to help with the move, and find ways to minimize disruption.
Find The Best Time To Move
You also need to find the best time to move. Obviously, weekends and outside of office hours are best, but keep in mind that staff may not be happy to help during this period, so you may not be able to rely on them and may need to find a company that can help.
Use A Portable Storage Container
Instead of hiring a removal company for a few hours, you will find that it is easier and less stressful to use portable storage solutions. These are containers that will be dropped off at your office that you and your team can fill up. Once it is full with office equipment, the company will then pick up the unit and drop it off at the new office so that you can unpack. This gives you more time to get everything packed up and can help to reduce stress.
Encourage WFH & Dedicate Staff
Moving office will always cause disruption, but now is not the worst time to do it because people are so used to working from home. This means that you should be able to keep the operation running while you move, but you should also dedicate staff to keeping the business going while others will be used to help with the move.
Let Stakeholders Know
You will want to keep disruption to a minimum, but there will inevitably be some disruption, particularly when getting the new space set up. This is why you need to let all stakeholders know about the move and ask for their patience – this will reduce stress and stop customers or anyone else from getting frustrated during the moving process.
Start With Electronics & Tech
There is a lot that needs moving and organizing when moving to a new office location. Before you start moving desks and bulky furniture in, it is a good idea to get your electronics and tech set up. It is easier to set up cables and tech in an empty space, and you can then get everyone online as quickly as possible.
These tips should come in handy and hopefully help you to minimize disruption and get settled into your new space.