PDF is one of the most popular file formats used in offices, schools, and personal transactions. It gives a lasting and formal appeal to a certain document. More than that, it also provides additional security for confidential documents with its password encryption feature. But, if you are someone who usually receives a lot of PDF files in a day, and will need to review them, you may find it tedious going back and forth on different files.
Luckily for you, there is a function called pdf merge with www.sodapdf.com/pt/. It’s a standard feature available in many PDF conversion programs, may it be online or installed software. Unfortunately, not everyone finds this specific feature helpful. Some people are also unaware that this specific feature even exists. To access multiple files, some users are printing the files and reviewing them manually. You need not do that anymore. Let us shed some light on these benefits of combining PDF files.
1. Easier to share data and documents
If you are dealing with a lot of documents in a day, it’s ideal to merge them into a single PDF format file. Let’s say that you are an editor and receiving multiple document files for your writers’ article in a day. Instead of attaching several doc files in your email to the layout team, you can convert them to a merged PDF file then send it all in one go. It’s the best and easiest solution for managing multiple files. You wouldn’t need to attach them individually or send separate emails. Combining them will save you more time and energy.
2. Efficient Document Management
Another benefit is that it helps you manage your files more efficiently. For instance, if you are a Human Resources officer and you need to combine all the Internal Memorandum for the month, you wouldn’t need to create a folder and save all the document memos. It will eat up space on the computer. The best way is to convert all the memos to multiple PDF files, if they’re not yet converted, then merge each of them according to dates, departments, and purpose. Another example is if you are managing multiple projects at the same time. In law offices, it is very common to have multiple types of documents for every case. So instead of having individual documents for every individual case, you can merge each case file to PDF for better organization. Thus, it will be easier for you to locate specific documents when the needs arise.
3. Faster Printing of Documents
Converting a doc file to PDF is one of the best ways to prepare it for future printing. However, if your PDF files are saved individually, it may consume more of your time printing it. However, if you have merged all your related files to a single PDF, it will be easier for you to print them. All you need to do is to open the document, click Print, and wait for the documents in the printer. Since technology is still a bit challenging for some, even if it’s already part of their day-to-day life, having a single PDF file for all your important documents is the best to ensure that you are printing it completely. Plus, it will give you more time for more valuable tasks.
4. File Compatibility with All Operating Systems
There may be times that your files and documents are not all exported to a PDF. In that case, there may be instances that your Word Document file is not compatible with the other users. Combining your documents to a single PDF file will make sure that every recipient can open and review your document. PDFs are also mobile-friendly. So, when you send a merged file of an entire project, it will be easier for your recipient to review them conveniently using their smartphones or tablet.
5. Saves Computer Space
It’s simple math. Keeping multiple PDF files takes more space than just one. Because of its permanent feature, PDFs are not always plain documents. It’s also composed of graphs, images, tables, etc. Hence, every single document is taking up space on your computer. If you will merge these pdf files, it will surely save you some space.
Yes, it’s time to merge
We cannot reiterate it enough. Combining PDF files gives you an easier way to share your documents, makes your document management more efficient, gives you an option for faster printing, makes sure that your file is compatible with all devices, and saves you more computer space. If you aren’t convinced yet, it’s time for you to try. Say goodbye to multiple, unmanageable files and say hello to organized merged PDF files. You can start now by searching for reliable PDF merge tools online and start processing for free. Through this, you’ll be able to experience it first hand. Paper works are all about efficiency, after all.